This policy is provided to give direction for the effective management of Wellington Shire Council infrastructure assets. The policy shall ensure that delivery of infrastructure services is in a structured and sustainable manner that recognises community expectations of time, quality, and value of money. Stewardship of infrastructure is a core Council function.
This policy provides guidance relating to the management of bank guarantees for loans for community organisations, whilst limiting Council’s exposure to potential loss. Council’s ability to borrow for its own purposes such as to fund the capital works program may be limited by any outstanding Bank Guarantees.
This policy provides guidance for the management of building over easements, sheds on vacant land, the construction of fences on street alignments and the procedure for building complaints where a private building surveyor has been appointed.
This policy provides guidance to Council and the public on the installation, use and management of electronic surveillance technology at council managed facilities and places. This Policy also ensures Council meets legislative and regulative requirements surrounding all forms of electronic surveillance.
The CEO Employment and Remuneration Policy sets out the framework for CEO recruitment, contract terms, remuneration and performance reviews. This policy is written in accordance with section 45 of the Local Government Act 2020 and section 21 of the Victorian Independent Remuneration Tribunal and Improving Parliamentary Standards Act 2019 and is to be read in conjunction with the CEO’s Contract of Employment.
This policy is provided to ensure a uniform and acceptable standard of construction of cattle underpasses that allow for the daily movement of cattle beneath Wellington Shire Council (local) roads and it establishes responsibility for the on-going maintenance of the facility. This policy applies only to those roads listed in Wellington Shire Council’s Register of Public Roads.
The Child Safety Policy aims to ensure that members of the public, children and young people, staff and volunteers are aware of Council’s commitment to being a Child Safe organisation, and are aware of their rights and responsibilities. It provides a strategic overview and operational guidance to keep children safe and outlines procedures, practices and responsibilities that support this.
The objective of this Policy is to provide the framework for expressing and delivering Council’s commitment to the integration of sustainability and climate change principles and practices in its service delivery, operations and community support and advocacy, in line with legislative directions, Wellington 2020 and the Council Plan.
This policy establishes a framework for the guidance of Council in relation to the appointment, roles and responsibilities of committees, circumstances and purposes associated with the establishment and operation of committees and the enabling mechanism/s (legal basis), which are necessary and appropriate for the establishment and operation of committees in various circumstances.
The purpose of this policy is to establish the expectations on Wellington Shire Council staff in conducting effective community engagement during council planning, decision making and management of projects.
This policy has been developed to provide information and guidance to Councillors, staff and committee members in the identification, disclosure and management of conflict of interest and duty when carrying out their Council duties (i.e. actual, perceived or potential).
The objective of this policy is to define and establish the administrative support, resources and facilities to be provided to Councillors and the entitlements for Councillors and members of Delegated Committees to have necessary out-of-pocket expenses incurred while performing their civic, statutory and policy-making duties as a Councillor or member of a Delegated Committee either reimbursed or paid direct by Council.
Council Provision of Recreation/Community Facilities Policy
Dec 20, 2022
Wellington Shire Council recognises that facilities enable social inclusion, leisure and recreation opportunities and that the delivery of services impacts on the quality of life enjoyed by residents and visitors to the region. For this reason Council may support recreation/cultural/community facilities where Council owns or controls the land, Council owns or controls other assets on the land, in cases where it has specific legal agreements, facilities are under control of Committee of Management appointed pursuant to the provisions of the Crown Land Reserves Act 1958 or it can be demonstrated that there is a significant community use and value from a site that is owned by the community or privately.
This policy is intended to provide a framework for the continued development of a strong customer service ethos within the Wellington Shire Council. It believes that excellent customer service involves sharing knowledge and information in an appropriate and timely manner. Wellington Shire Council acknowledges that customer service is a key priority and a core value of the organisation, recognising that it impacts on every element of the organisation and that it is the responsibility of all staff. This policy applies to all Council staff, Councillors, volunteers, and contactors.
Debt Collection and Interest Charging - Rates, Charges and Fire Services Property Levy
Dec 20, 2022
This policy provides guidance relating to how Council raises and collects annual rates and charges as determined by the Local Government Act 1989 which continues alongside the Local Government Act 2020.
This policy provides guidance to Council employees who are required to disclose known declarable associations, or associations they reasonably suspect to be declarable. This includes any association with persons, a group, event or organisation that is declarable under this policy.
The purpose of this policy is to outline the conduct of Council during the Election Period for municipal general elections. The policy aims to ensure that general elections are conducted in a manner that is ethical, fair and equitable, are publicly perceived as such and support the conduct of good governance for Council and the organisation during the Election Period for municipal general elections. The policy will also facilitate the continuation of the ordinary business of local government throughout the election period in a responsible and transparent manner, in accordance with statutory requirements and established “Election Period” conventions.
This policy outlines Wellington Shire Council’s position on Electronic Gaming Machines (EGMs) and the decision-making framework to assist with Council’s response to EGM’s application within the municipality. This policy builds on the previous Responsible Gaming Policy 2015.
Equal Opportunity, Anti-Discrimination and Harassment Policy
Dec 20, 2022
The purpose of this policy is to ensure that Wellington Shire Council effectively maintains an organisation that is committed to the ethos of equal opportunity and to the prevention of unlawful discrimination and harassment.
This policy aims to ensure compliance with Wellington Shire Council’s obligations under the Freedom of Information Act 1982 and promotes a consistent approach to the handling of applications under that Act. The policy applies to all Councillors, Council employees, volunteers, contractors, consultants and volunteers.
Funding and Procurement of Public Infrastructure Works Policy
May 16, 2023
This Policy provides for a consistent, orderly and equitable approach to the funding and procurement of Public Infrastructure Works required to facilitate desired urban growth outcomes. It also aims to better facilitate a diversity of residential and employment land release across the municipality to achieve the strategic growth directions identified in the 2021-2025 Council Plan.
This policy provides guidance relating to how Council to adheres to the fundamental human rights of all people, including employees, Councillors, contractors, customers and volunteers when making decisions, creating local laws, setting polices and providing services.
This policy provides guidance for Council's infringement review system which embeds the fair and equitable treatment of all customers into its procedures and to ensure flexibility in its decision making.
This policy forms an integral part of Council’s risk management strategy and will contribute to a culture of awareness which encourages staff responsibility and workplace protection against suspected or actual corrupt behavior.
This policy has been developed and implemented through the workplace by management and Health and Safety Representatives (HSR’s) in consultation with staff. In accordance with the duty of employers to consult with employees (section 35 of the Occupational Health and Safety Act 2004)), management will be responsible to consult or communicate with HSR’s (with or without other affected stakeholders) regarding any workplace change that impacts occupational health and safety.
This policy is provided to give direction for the naming of localities, roads and other features that are owned or maintained by Wellington Shire Council, or where Wellington Shire Council has been asked to become involved in naming a feature; ensuring that naming is consistent with community expectations, Council strategies and policies, relevant legislation and the Naming rules for places in Victoria, where applicable and providing a framework for managing requests for plaques and memorials that are to be located within Wellington Shire public space whilst protecting the intended purpose, environmental values and aesthetic appearance of Council public space.
This policy aims to assist Council in meeting the legislated requirements of the Privacy and Data Protection Act 2014 and to establish policy for the responsible management of personal information held and collected by Wellington Shire Council.
This policy has been developed by Wellington Shire Council pursuant to section 58 of the Public Interest Disclosure Act 2012 (previously the Protected Disclosures Act 2012). The purpose of the amendments made to the Act is to make it easier to make disclosures of improper conduct by public officers, and public bodies, including Wellington Shire Council, its staff, employees and Councillors. The changes allow a broader range of disclosures to be made, provide for more independent expert bodies to investigate disclosures and introduce a flexible ‘no wrong door' approach to ensure disclosures aren't excluded because of non-compliance with complex procedures.
This policy provides guidance for the community in the appropriate design, approval, placement, maintenance and removal of memorial items on Council owned or managed public open space. It applies to seats, picnic tables, shelters, trees, garden beds, plaques on rocks, paths, and other associated infrastructure.
This policy describes what, and how, Council information is publicly and freely available to the community and is also a requirement of section 57 of the Local Government Act 2020. It has been developed to ensure Wellington Shire Council gives effect to the public transparency principles in the Act.
This policy aims to incentivise and support responsible land holders who manage a portion or the whole of their land in a manner that preserves, restores, or protects the natural environment through the entering into of a formal conservation agreement.
This policy explains Wellington Shire Council’s disposal management program and outlines Council’s process of retaining, transferring or destroying records in accordance with the Public Records Act 1973..
This policy provides a framework outlining accountabilities and responsibilities for the creation, receipt, capture, protection, control, management and disposal of Wellington Shire Council’s records in accordance with legislative requirements. The policy also specifies the potential consequences of non-compliance and, or breaches.
Rental and Leasing of Council Owned Properties Policy
Dec 20, 2022
This policy provides guidance for the rental and leasing of Council owned and/or controlled property and to establish a policy for the management of property agreements, leases, licences and user agreements for Council owned and/or controlled property.
The policy is to establish a framework for the installation, construction and placement of roadside fatality memorials on roads for which Wellington Shire Council is the Coordinating Authority. It follows from the VicRoads Roadside Memorial Policy 2015, which covers Roadside Memorials on roads for which VicRoads / Regional Roads Victoria is the Coordinating Authority.
This policy provides understanding and guidance for the appropriate use of social media platforms and tools by Councillors, Council staff, Council volunteers and contractors for the purpose of conducting Council business.
This policy is provided to give direction for property owners, developers and contractors in the development of land for residential, commercial, industrial and other purposes. It provides an authoritative base on which to plan and develop the necessary infrastructure to service newly created properties.
This policy provides a framework of reference in relation to the management of trees in urban areas throughout the Shire generally, with particular reference to the planting of new trees, maintenance of existing trees, removal of existing trees, conflict with other infrastructure, heritage trees, risk management and remnant native trees.
This policy provides guidance for supporting and recognising the importance of the forest and wood products industry to both Wellington and the broader Gippsland region and Council's commitment to job retention and creation is supporting significant local industry in order to secure jobs.