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Council Policies

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Explore Wellington Shire Council's policy library.

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David Morcom

Chief Executive Officer (CEO)
Communications and Media.

Arthur Skipitaris

General Manager Corporate Services
Finance, Information Services, Organisation Development, Business Improvement.

Brent McAlister

General Manager Development
Land Use Planning, Economic Development, Municipal Services, Customer Service.

Chris Hastie

General Manager Built and Natural Environment
Assets and Projects, Built Environment, Natural Environment and Parks.

Sharon Houlihan

General Manager Community and Culture
Arts and Culture, Community Wellbeing, Healthy Lifestyles, Leisure Services.
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Acceptance and Declaration of Gifts, Benefits and Hospitality

Date approved: 
April 20, 2021
This policy provides Councillors and staff with requirements and guidance relating to the acceptance of gifts, benefits and hospitality.

Art Gallery Collection Policy

Date approved: 
December 17, 2019
To establish a policy for the management and growth of the Gippsland Art Gallery permanent collection.

Art In Public Places Policy

Date approved: 
December 17, 2019
The Wellington Shire Council Art in Public Places Policy has been developed to assist in the achievement of the objectives of Wellington 2030 and the Arts and Culture Strategy.

Assessment of Development in Relation to Potential Sea Level Rise Policy

Date approved: 
December 17, 2019
This policy provides guidance to establish appropriate sea level rise allowances to be applied in future planning permit decision making.

Asset Management Policy

Date approved: 
December 17, 2019
This policy is provided to give direction for the effective management of Wellington Shire Council infrastructure assets. The policy shall ensure that delivery of infrastructure services is in a structured and sustainable manner that recognises community expectations of time, quality, and value of money. Stewardship of infrastructure is a core Council function.

Bank Guarantees Policy

Date approved: 
December 17, 2019
This policy provides guidance relating to the management of bank guarantees for loans for community organisations, whilst limiting Council’s exposure to potential loss. Council’s ability to borrow for its own purposes such as to fund the capital works program may be limited by any outstanding Bank Guarantees.

Best Value and Competitive Neutrality Policy

Date approved: 
December 17, 2019
This policy provides a guideline to outline the Wellington Shire Council’s committment to Best Value and Competitive Neutrality.

Building Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of building over easements, sheds on vacant land, the construction of fences on street alignments and the procedure for building complaints where a private building surveyor has been appointed.

CCTV Policy

Date approved: 
December 17, 2019
This policy provides guidance to Council and the public on the installation, use and management of electronic surveillance technology at council managed facilities and places. This Policy also ensures Council meets legislative and regulative requirements surrounding all forms of electronic surveillance.

Car Parking - Off Street Car Parks Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of vehicle parking in off-street car parks and the enforcement of parking restrictions in privately owned car parks.

Cattle Underpasses Policy

Date approved: 
December 17, 2019
This policy is provided to ensure a uniform and acceptable standard of construction of cattle underpasses that allow for the daily movement of cattle beneath Wellington Shire Council (local) roads and it establishes responsibility for the on-going maintenance of the facility. This policy applies only to those roads listed in Wellington Shire Council’s Register of Public Roads.

Climate Change and Sustainability Policy

Date approved: 
September 21, 2021
The objective of this Policy is to provide the framework for expressing and delivering Council’s commitment to the integration of sustainability and climate change principles and practices in its service delivery, operations and community support and advocacy, in line with legislative directions, Wellington 2020 and the Council Plan.

Committees Policy

Date approved: 
December 17, 2019
This policy establishes a framework for the guidance of Council in relation to the appointment, roles and responsibilities of committees, circumstances and purposes associated with the establishment and operation of committees and the enabling mechanism/s (legal basis), which are necessary and appropriate for the establishment and operation of committees in various circumstances.

Community Assistance Grants Program Policy

Date approved: 
December 17, 2019
This policy provides for the management of the Community Assistance Grants Scheme inclusive of the Quick Response Grant Scheme.

Community Engagement Policy

Date approved: 
March 2, 2021
The purpose of this policy is to establish the expectations on Wellington Shire Council staff in conducting effective community engagement during council planning, decision making and management of projects.

Conflict of Interest Policy

Date approved: 
February 16, 2021
This policy has been developed to provide information and guidance to Councillors, staff and committee members in the identification, disclosure and management of conflict of interest (i.e. actual, perceived or potential).

Corporate Credit Card Policy

Date approved: 
December 17, 2019
This policy provides understanding and guidance for staff who use a corporate credit card.

Council Expense and Administration Policy

Date approved: 
September 1, 2020
The objective of this policy is to define and establish the administrative support, resources and facilities to be provided to Councillors and the entitlements for Councillors and members of Delegated Committees to have necessary out-of-pocket expenses incurred while performing their civic, statutory and policy-making duties as a Councillor or member of a Delegated Committee either reimbursed or paid direct by Council.

Council Provision of Recreation - Community Facilities Policy

Date approved: 
December 17, 2019
This policy recognises that facilities enable social inclusion, leisure and recreation opportunities and that the delivery of services impacts on the quality of life enjoyed by residents and visitors to the region. For this reason Council will provide support to recreation/cultural/community facilities where Council owns or controls the land, Council owns or controls other assets on the land and in cases where it has specific legal agreements and facilities are under control of Committee of Management appointed pursuant to the provisions of the Crown Land Reserves Act 1958.

Customer Service Policy

Date approved: 
December 17, 2019
This policy is intended to provide a framework for the continued development of a strong customer service ethos within the Wellington Shire Council. It believes that excellent customer service involves sharing knowledge and information in an appropriate and timely manner. Wellington Shire Council acknowledges that customer service is a key priority and a core value of the organisation, recognising that it impacts on every element of the organisation and that it is the responsibility of all staff. This policy applies to all Council staff, Councillors, volunteers, and contactors.

Debt Collection and Interest Charging - Rates, Charges and Fire Services Property Levy

Date approved: 
December 17, 2019
This policy provides guidance relating to how Council raises and collects annual rates and charges as determined by the Local Government Act 1989.

Declarable Associations Policy

Date approved: 
December 17, 2019
This policy provides guidance to Council employees who are required to disclose known declarable associations, or associations they reasonably suspect to be declarable. This includes any association with persons, a group, event or organisation that is declarable under this policy.

Delegations Policy

Date approved: 
December 17, 2019
This policy provides guidance in relation to how Council applies delegations of power to its staff in appropriately carrying out their duties in line with legislative and compliance procedures.

Disposal of Surplus Council Equipment Policy

Date approved: 
December 17, 2019
This policy provides for the management of disposal of surplus Council equipment.

Election Caretaker Period Policy

Date approved: 
December 17, 2019
The purpose of this policy is to outline the conduct of Council during the Caretaker Period for Municipal General Elections. The policy aims to ensure that general elections are conducted in a manner that is ethical, fair and equitable, are publicly perceived as such and support the conduct of good governance for Council and the organisation during the Caretaker Period for Municipal General Elections. The Policy will also facilitate the continuation of the ordinary business of local government throughout the caretaker period in a responsible and transparent manner, in accordance with statutory requirements and established “caretaker” conventions.

Electronic Gaming Machine Policy

Date approved: 
December 17, 2019
This policy outlines Wellington Shire Council’s position on Electronic Gaming Machines (EGMs) and the decision-making framework to assist with Council’s response to EGM’s application within the municipality. This policy builds on the previous Responsible Gaming Policy 2015.

Encouragement Awards - Yr 11/12 Policy

Date approved: 
December 17, 2019
This policy provides guidance relating to the funding of local year 11 and 12 Encouragement Awards.

Equal Opportunity, Anti-Discrimination and Harassment

Date approved: 
December 17, 2019
The purpose of this policy is to ensure that Wellington Shire Council effectively maintains an organisation that is committed to the ethos of equal opportunity and to the prevention of unlawful discrimination and harassment.

Fencing Policy

Date approved: 
December 17, 2019
This policy establishes guidelines for the management of fencing costs on boundaries adjoining Council controlled land.

Fraud Control Policy

Date approved: 
December 17, 2019
This policy provides a framework for the prevention, detection and reporting of fraudulent activity at Wellington Shire Council.

Freedom of Information Policy

Date approved: 
December 17, 2019
This policy aims to ensure compliance with Wellington Shire Council’s obligations under the Freedom of Information Act 1982 and promotes a consistent approach to the handling of applications under that Act. The policy applies to all Councillors, Council employees, volunteers, contractors, consultants and volunteers.

Heritage Policy

Date approved: 
December 17, 2019
This policy provides guidance to manage heritage identification and protection.

Human Rights Policy

Date approved: 
December 17, 2019
This policy provides guidance relating to how Council to adheres to the fundamental human rights of all people, including employees, Councillors, contractors, customers and volunteers when making decisions, creating local laws, setting polices and providing services.

Infringement Review Policy

Date approved: 
December 17, 2019
This policy provides guidance for Council's infringement review system which embeds the fair and equitable treatment of all customers into its procedures and to ensure flexibility in its decision making.

Investment Policy

Date approved: 
June 15, 2021
This policy provides guidance for the investment of Council’s surplus funds.

Litter Bins Policy

Date approved: 
December 17, 2019
This policy provides for the management of litter bins.

Major Events Policy

Date approved: 
December 17, 2019
This policy provides guidance for Council's support and encouragement in hosting major events within the municipality.

Mandatory Notification (Suspected Corruption) Policy

Date approved: 
December 17, 2019
This policy forms an integral part of Council’s risk management strategy and will contribute to a culture of awareness which encourages staff responsibility and workplace protection against suspected or actual corrupt behavior.

Media and Communications Policy

Date approved: 
December 17, 2019
This policy provides guidance to manage the flow of information within the organisation and to the wider Wellington community.

Nature Strip Maintenance Policy

Date approved: 
December 17, 2019
This policy provides guidance for the amenity maintenance of urban nature strips.

Occupational Health and Safety Policy

Date approved: 
December 17, 2019
This policy has been developed and implemented through the workplace by management and Health and Safety Representatives (HSR’s) in consultation with staff. In accordance with the duty of employers to consult with employees (Section 35 of the Occupational Health and Safety Act 2004)), management will be responsible to consult or communicate with HSR’s (with or without other affected stakeholders) regarding any workplace change that impacts occupational health and safety.

Open Space Policy

Date approved: 
December 17, 2019
This policy provides for the management of open space under Council jurisdiction.

Place and Feature Naming Policy

Date approved: 
December 17, 2019
This policy is provided to give direction for the naming of localities, roads and other features that are owned or maintained by Wellington Shire Council, or where Wellington Shire Council has been asked to become involved in naming a feature. “Road” for the purpose of this policy includes street, lane, avenue, court and the like, and excludes roads managed by State Government authorities such as VicRoads, Parks Victoria and Department of Environment Land Water and Planning.

Playgrounds Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of playgrounds.

Privacy and Data Protection Policy

Date approved: 
December 17, 2019
This policy aims to assist Council in meeting the legislated requirements of the Privacy and Data Protection Act 2014 and to establish policy for the responsible management of personal information held and collected by Wellington Shire Council.

Procurement Policy

Date approved: 
December 17, 2019
To provide guidance to the Council to allow consistency and control over procurement activities.

Provision of Motor Vehicles for Councillors Policy

Date approved: 
September 1, 2020
To establish a policy for the provision of motor vehicles for Councillors.

Public Interest Disclosures Policy

Date approved: 
December 17, 2019
This policy has been developed by Wellington Shire Council pursuant to section 58 of the Public Interest Disclosure Act 2012 (previously the Protected Disclosures Act 2012). The purpose of the amendments made to the Act is to make it easier to make disclosures of improper conduct by public officers, and public bodies, including Wellington Shire Council, its staff, employees and Councillors. The changes allow a broader range of disclosures to be made, provide for more independent expert bodies to investigate disclosures and introduce a flexible ‘no wrong door' approach to ensure disclosures aren't excluded because of non-compliance with complex procedures.

Public Open Space Contribution - Subdivisions Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of public open space developer contributions.

Public Toilets Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of public toilets.

Public Transparency Policy

Date approved: 
September 1, 2020
This policy describes what, and how, Council information is publicly and freely available to the community and is also a requirement of section 57 of the Local Government Act 2020. It has been developed to ensure Wellington Shire Council gives effect to the public transparency principles in the Act.

Rates Rebate on Land Conservation Purposes Policy

Date approved: 
September 21, 2021
This policy aims to incentivise and support responsible land holders who manage a portion or the whole of their land in a manner that preserves, restores, or protects the natural environment through the entering into of a formal conservation agreement.

Records Disposal Policy

Date approved: 
December 17, 2019
This policy explains Wellington Shire Council’s disposal management program and outlines Council’s approach to lawfully disposing of agency records.

Records Management Policy

Date approved: 
December 17, 2019
This policy provides a framework outlining accountabilities and responsibilities for the creation, receipt, capture, protection, control, management and disposal of Wellington Shire Council’s records in accordance with legislative requirements. The policy also specifies the potential consequences of non-compliance and, or breaches.

Rental and Leasing of Council Owned Properties Policy

Date approved: 
December 17, 2019
This policy provides guidance for the rental and leasing of Council owned and/or controlled property and to establish a policy for the management of property agreements, leases, licences and user agreements for Council owned and/or controlled property.

Risk Management Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of organisational risk.

Roadside Memorials Policy

Date approved: 
December 17, 2019
The policy is to establish a framework for the installation, construction and placement of roadside fatality memorials on roads for which Wellington Shire Council is the Coordinating Authority. It follows from the VicRoads Roadside Memorial Policy 2015, which covers Roadside Memorials on roads for which VicRoads / Regional Roads Victoria is the Coordinating Authority.

Roadside Tourism Directional Signs Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of tourism directional signage.

Sale, Exchange and Acquisition of Land Policy

Date approved: 
December 17, 2019
This policy provides guidance in relation to how Council deals with land transactions.

Significant Tree Protection Policy

Date approved: 
December 17, 2019
This policy aims to provide guidance to applicants in the design of development proposals to ensure that significant trees/remnant vegetation is assessed and incorporated into development design.

Social Media Policy

Date approved: 
December 17, 2019
This policy provides understanding and guidance for the appropriate use of social media platforms and tools by Councillors, Council staff, Council volunteers and contractors for the purpose of conducting Council business.

Special Charge Schemes - Roads, Street and Drainage Development Policy

Date approved: 
December 17, 2019
This policy provides guidance to facilitate the development of road, street and drainage infrastructure, policy has been established for the management of special charge schemes as follows.

Street Raffles Policy

Date approved: 
December 17, 2019
This policy provides guidance for the management of street raffles.

Subdivision Infrastructure Development Policy

Date approved: 
December 17, 2019
This policy is provided to give direction for property owners, developers and contractors in the development of land for residential, commercial, industrial and other purposes. It provides an authoritative base on which to plan and develop the necessary infrastructure to service newly created properties.

Swimming Pool and/or Spa Safety Barrier Policy

Date approved: 
December 17, 2019
This policy aims to provide clarity and consistency around the provision of safety barriers around swimming pools and/or spas.

Urban Forest Policy

Date approved: 
December 17, 2019
This policy provides a framework of reference in relation to the management of trees in urban areas throughout the Shire generally, with particular reference to the planting of new trees, maintenance of existing trees, removal of existing trees, conflict with other infrastructure, heritage trees, risk management and remnant native trees.

Waste Collection Policy

Date approved: 
December 17, 2019
This policy provides guidance in relation to the description of the properties to which a garbage service is provided as per the Council declared areas defined in the Waste Collection Maps.

Wood Encouragement Policy

Date approved: 
December 17, 2019
This policy provides guidance for supporting and recognising the importance of the forest and wood products industry to both Wellington and the broader Gippsland region and Council's commitment to job retention and creation is supporting significant local industry in order to secure jobs.
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This page was last published on:
Tuesday, May 4, 2021

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