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Hosting an Event

NOTICE

All event organisers MUST register their event and submit documentation via the State Government website. See below for more information.

Wellington Shire Pools Operating Status (Temperature Trigger)

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If you are planning on hosting an event in the Wellington Shire, it is your responsibility to ensure that the event complies with all current rules and regulations, not only those required by us but other agencies, ie emergency services such as Police, Ambulance, CFA and SES.

For Wellington Shire Council purposes, an event is defined as a public and/or social gathering of people for a community or commercial function or activity.

Attention Event Organisers

We're helping to keep Victorian events safe. In addition to notifying Council of your public event you also now need to register your event and submit documentation to The Victorian State Government based on number of attendees and risk factors. The link below takes you to the Victorian State Government Public Events page and guides you do a self-assessment of your event and complete necessary planning.

Questions relating to public events can be directed to the 24/7 Coronavirus Hotline on 1800 675 398 or emailed to COVIDSafeEvents@ecodev.vic.gov.au.

Event Guide and Checklist

Our Event Guide is an informative document that contains detailed information on how to host an event.

The below checklist will assist in ensuring you have all the relevant information required for organising a successful event.

  1. All food traders listed on Streatrader  
  2. Organised First Aid
  3. Attained a Victorian Liquor Licence
  4. Organised a risk assessment/emergency plan
  5. Informed Emergency Services
  6. Contacted WorkSafe about Fireworks  
  7. Contacted VicRoads about road closures, traffic impacts or signage  
  8. Included details of camping on private land
  9. Organised appropriate number of toilets and amenities depending on the size and type of event. Refer to the Wellington Shire Council Event Guide, Section 5.8, for ratios
  10. Organised ground maintenance/rubbish removal
  11. Contacted EPA about noise impacts  
  12. Contacted surrounding neighbours to advise of your event and possible impacts

Notification of Events within Council

Wellington Shire Council has an Events Coordination Team who can coordinate Council's requirements for operating your event.

For any event that requires Council's involvement, please submit an Event Notification Form. This form should be submitted at least one month prior to the event date. For major events, it is recommended that forms be submitted at least three months prior to the event.

You can also download a hard copy Event Notification Form and return it by email to enquiries@wellington.vic.gov.au, in person or by post to your nearest Service Centre or to Wellington Shire Council.

This enables the Events Coordination Team to act as a liaison point between event organisers and relevant departments of Council that may be involved.

Events held during the COVID-19 period

It is the event organiser's responsibility to ensure that any event is compliant with current state government restrictions. It is also the event organiser's responsibility to monitor current COVID-19 advice and alter event plans to support any active requirements. For up-to-date information, visit www.coronavirus.vic.gov.au. Council will assess events in accordance with standard processes. Please note this does not negate the event organiser's responsibilities to ensure their event complies with state government COVID-19 requirements.

Event Equipment Loans

Council's event equipment loans are currently unavailable due to COVID-19. Please check back soon for updates.

Food at your Event

If selling food, the Event Notification Form requires you to list all food traders at your event and the type of food they are selling. All food traders must be registered at Streattrader.

For information on serving food at your event, please see the Food Premises and Safety page.

Notifying Neighbours

Event organisers should liaise with residents and businesses in the vicinity of the event and/or those likely to be affected by the event as soon as practicable, but at least 7 days prior to the event.

Events Funding

Further information on event grants and funding is available from the Grants page.

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This page was last published on: 
Friday, March 26, 2021

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