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Hosting an Event

Organising an event may involve determining the permits and permissions required from the Shire and other authorities and agencies.
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It is the event organisers responsibility to ensure that any event is compliant with current State Government COVID restrictions. See below.

If you are planning on hosting an event in the Wellington Shire, it is your responsibility to ensure that the event complies with all current rules and regulations, not only those required by us but other agencies, ie emergency services such as Police, Ambulance, CFA and SES.

For Wellington Shire Council purposes, an event is defined as a public and/or social gathering of people for a community or commercial function or activity.

Event Guide and Checklist

Our Event Guide is an informative document that contains detailed information on how to host an event.

The below checklist will assist in ensuring you have all the relevant information required for organising a successful event.

  1. All food traders listed on Streatrader  
  2. Organised First Aid
  3. Attained a Victorian Liquor Licence
  4. Organised a risk assessment/emergency plan
  5. Informed Emergency Services
  6. Contacted WorkSafe about Fireworks  
  7. Contacted VicRoads about road closures, traffic impacts or signage  
  8. Included details of camping on private land
  9. Organised appropriate number of toilets and amenities depending on the size and type of event. Refer to the Wellington Shire Council Event Guide, Section 5.8, for ratios
  10. Organised ground maintenance/rubbish removal
  11. Contacted EPA about noise impacts  
  12. Contacted surrounding neighbours to advise of your event and possible impacts

Notification of Events within Council

Wellington Shire Council has an Events Coordination Team who can coordinate Council's requirements for operating your event.

For any event that requires Council's involvement, please submit an Event Notification Form. This form should be submitted at least one month prior to the event date. For major events, it is recommended that forms be submitted at least three months prior to the event.

You can also download a hard copy Event Notification Form and return it by email to enquiries@wellington.vic.gov.au, in person or by post to your nearest Service Centre or to Wellington Shire Council.

This enables the Events Coordination Team to act as a liaison point between event organisers and relevant departments of Council that may be involved.

Events held during the COVID-19 period

It is the event organiser’s responsibility to ensure that any event is compliant with current state government restrictions. It is also the event organiser’s responsibility to monitor current COVID-19 advice and alter event plans to support any active requirements. For up-to-date information, visit www.coronavirus.vic.gov.au. Council will assess events in accordance with standard processes. Please note this does not negate the event organiser’s responsibilities to ensure their event complies with state government COVID-19 requirements.

Do you need to notify Council about an event?

Generally yes, if the event is on Council managed (public) land or facilities, or is an event that impacts on normal public activities through Council road closures, selling of food, erecting structures or signs or similar activity.

Some private functions or events on private land may not meet the current planning requirements for that land, and would therefore require a planning permit or an occupancy permit for a place of public entertainment.

If clarification is required, please contact Wellington Shire Council or email eventscoord@wellington.vic.gov.au.

Event Equipment Loans

Council's event equipment loans are currently unavailable due to COVID-19. Please check back soon for updates.

Food at your Event

If selling food, the Event Notification Form requires you to list all food traders at your event and the type of food they are selling. All food traders must be registered at Streattrader.

For information on serving food at your event, please see the Food Premises and Safety page.

Notifying Neighbours

Event organisers should liaise with residents and businesses in the vicinity of the event and/or those likely to be affected by the event as soon as practicable, but at least 7 days prior to the event.

Events Funding

Further information on event grants and funding is available from the Grants page.

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Airly-Clydebank Hall
556 Clydebank Road, Airly
Binginwarri Hall and Recreation Reserve
675 Albert River-Welshpool Road, Binginwarri
Boisdale Public Hall
42-44 Main Street, Boisdale
Briagolong Mechanics Institute Hall
2 Avon Street, Briagolong
Bundalaguah/Myrtlebank Hall
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Carrajung South Hall
89 Old Carrajung Road, Carrajung Lower
Coongulla Community Centre
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Cowwarr Public Hall
31-33 Main Street, Cowwarr
Dargo Public Hall and Recreation Reserve
177 Lind Avenue, Dargo
Denison Public Hall
1293 Denison Road, Denison
Devon North Public Hall
599 Tarra Valley Road, Devon North
Giffard West Public Hall
3877 South Gippsland Highway, Giffard West
Glenmaggie Mechanics Institute (Public Hall)
21 Glenfalloch Road, Glenmaggie
Golden Paradise Beach Community Centre
Surf Edge Drive, Golden Beach
Gormandale Mechanics Institute
Main Road, Gormandale
Heyfield Community Resource Centre
3-5 George Street, Heyfield
Heyfield Memorial Hall
38-40 MacFarlane Street, Heyfield
Kilmany Public Hall and Recreation Reserve
21 Freshwaters Road, Kilmany
Licola Public Hall
8 Jamieson-Licola Road, Licola
Loch Sport Public Hall
222-236 National Park Road, Loch Sport
Longford Hall and Recreation Reserve
Corner South Gippsland and Longford-Loch Sport Road, Longford
Macks Creek Public Hall
Bulga Park Road, Macks Creek
Maffra Memorial Hall
11-15 Foster Street, Maffra
Manns Beach Hall
David Street, Manns Beach
Meerlieu Public Hall and Recreation Reserve
1455 Lindenow-Meerlieu Road, Meerlieu
Munro Public Hall
191 Munro-Stockdale Road, Munro
Nambrok Public Hall and Recreation Reserve
173 Nambrok Hall Road, Nambrok
Newry Hall
139-141 Main Road, Newry
Port Albert Mechanics Institute
20 Victoria Street, Port Albert
Rosedale Public Hall
37-39 Prince Street, Rosedale
Sale Memorial Hall
Macalister Street, Sale
Seaton Hall and Recreation Reserve
1043 Main Street, Seaton
St Johns Ambulance Hall
Stead Street Reserve, Sale
Staceys Bridge Hall
248 Albert River Road, Staceys Bridge
Stradbroke Recreation Reserve and Hall
4971 South Gippsland Highway, Stradbroke
Stratford Mechanics Hall
17 Hobson Street, Stratford
Tinamba Public Hall
Rosedale-Maffra Road, Tinamba
Valencia Soldiers Memorial Hall
84-86 Briagolong Road, Valencia Creek
Willung Public Hall
195 Willung Hall Road, Willung
Won Wron Hall
4737 Hyland Highway, Won Wron
Wonyip Public Hall
Old Wonyip Road, Wonyip
Woodside Public Hall
Corner Prince Street and Austins Road, Woodside
Yarram Mechanics Hall
2-4 Church Street, Yarram
Alberton West Recreation Reserve
331 - 333 Lanes Road, Alberton West
Bellbird Corner Riverside Reserve
Sandy Creek Road, Maffra
Binginwarri Hall and Recreation Reserve
675 Albert River-Welshpool Road, Binginwarri
Boisdale Recreation Reserve
Main Street, Boisdale
Briagolong Quarry Reserve
Freestone Creek Road, Briagolong
Briagolong Recreation Reserve
Briagolong Road, Briagolong
Cameron Sporting Complex
Morison Street, Maffra
Carrajung Memorial Park
McDermott Street, Carrajung
Charles Street Recreation Reserve
Charlies Street, Loch Sport
Cowwarr Recreation Reserve
2-24 Pine Grove Avenue, Cowwarr
Dargo Public Hall and Recreation Reserve
177 Lind Avenue, Dargo
Denison Recreation Reserve
1422 Sale-Heyfield Road, Denison
Devon North Recreation Reserve
683 Tarra Valley Road, Devon North
Golden Beach (Veronica Maybury) Recreation Reserve
Surf Edge Drive, Golden Beach
Gordon Street Recreation Reserve
Gordon Street, Heyfield
Gormandale Recreation Reserve
14-16 Main Road, Gormandale
Kilmany Public Hall and Recreation Reserve
21 Freshwaters Road, Kilmany
Loch Sport Foreshore Reserve
Lake Street, Loch Sport
Longford Hall and Recreation Reserve
Corner South Gippsland and Longford-Loch Sport Road, Longford
Maffra Recreation Reserve
Corner Edward Street and McLean Street, Maffra
Meerlieu Public Hall and Recreation Reserve
1455 Lindenow-Meerlieu Road, Meerlieu
Nambrok Public Hall and Recreation Reserve
173 Nambrok Hall Road, Nambrok
Newry Community Tennis Courts and Parklands
30 McGole Street, Newry
Newry Recreation Reserve
838 Three Chain Road, Newry
Pine Lodge Reserve
Llowalong Road, Stratford
Port Albert Racecourse and Recreation Reserve
Port Albert - Tarraville Road, Port Albert
Rosedale Racecourse Reserve
10 Evergreen Road, Rosedale
Rosedale Recreation Reserve
Moore Street, Rosedale
Seaspray Foreshore Reserve
Corner Futcher Street and Shoreline Drive, Seaspray
Seaton Hall and Recreation Reserve
1043 Main Street, Seaton
Stradbroke Recreation Reserve and Hall
4971 South Gippsland Highway, Stradbroke
Stratford Recreation Reserve
Wellsford Street, Stratford
Tarraville Recreation Reserve
9 Bridge Street, Tarraville
Won Wron Recreation Reserve
4706 Hyland Hwy, Won Wron
Woodside Recreation Reserve
4-18 High Street, Woodside
Yarram Recreation Reserve
50 Railway Avenue, Yarram
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2020 Minutes and Agendas

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2019 Minutes and Agendas

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2018 Minutes and Agendas

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2017 Minutes and Agendas

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2016 Minutes and Agendas

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2015 Minutes and Agendas

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2014 Minutes and Agendas

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Page last updated:
Monday, November 16, 2020
Contact Us
Wellington Shire Council
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18 Desailly Street (PO Box 506)
Sale VIC 3850
Operating Hours
Monday to Friday 8.30am - 5.00pm
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156 Grant Street
Yarram VIC 3971
Operating Hours
Monday, Tuesday, Thursday, Friday 10.00am - 2.00pm (Closed Wednesday)
Official website of Wellington Shire Council © 2020.
Wellington Shire Council acknowledges the Gunaikurnai People as the traditional owners of the land that is now Wellington Shire.