If you are planning on hosting an event in the Wellington Shire, it is your responsibility to ensure that the event complies with all current rules and regulations, not only those required by us but other agencies, ie emergency services such as Police, Ambulance, CFA and SES.
For Wellington Shire Council purposes, an event is defined as a public and/or social gathering of people for a community or commercial function or activity.
We're helping to keep Victorian events safe. In addition to notifying Council of your public event you also now need to register your event and submit documentation to The Victorian State Government based on number of attendees and risk factors. The link below takes you to the Victorian State Government Public Events page and guides you do a self-assessment of your event and complete necessary planning.
Our Event Guide is an informative document that contains detailed information on how to host an event.
The below checklist will assist in ensuring you have all the relevant information required for organising a successful event.
Wellington Shire Council has an Events Coordination Team who can coordinate Council's requirements for operating your event.
For any event that requires Council's involvement, please submit an Event Notification Form. This form should be submitted at least one month prior to the event date. For major events, it is recommended that forms be submitted at least three months prior to the event.
You can also download a hard copy Event Notification Form and return it by email to firstname.lastname@example.org, in person or by post to your nearest Service Centre or to Wellington Shire Council.
This enables the Events Coordination Team to act as a liaison point between event organisers and relevant departments of Council that may be involved.
It is the event organiser’s responsibility to ensure that any event is compliant with current state government restrictions. It is also the event organiser’s responsibility to monitor current COVID-19 advice and alter event plans to support any active requirements. For up-to-date information, visit www.coronavirus.vic.gov.au. Council will assess events in accordance with standard processes. Please note this does not negate the event organiser’s responsibilities to ensure their event complies with state government COVID-19 requirements.
Generally yes, if the event is on Council managed (public) land or facilities, or is an event that impacts on normal public activities through Council road closures, selling of food, erecting structures or signs or similar activity.
Some private functions or events on private land may not meet the current planning requirements for that land, and would therefore require a planning permit or an occupancy permit for a place of public entertainment.
If clarification is required, please contact Wellington Shire Council or email email@example.com.
Council's event equipment loans are currently unavailable due to COVID-19. Please check back soon for updates.
For information on serving food at your event, please see the Food Premises and Safety page.
Event organisers should liaise with residents and businesses in the vicinity of the event and/or those likely to be affected by the event as soon as practicable, but at least 7 days prior to the event.
Further information on event grants and funding is available from the Grants page.